![]() ![]() Requests to hold meetings or events in Main Library’s Reading Room are considered under the Private Events policy.Customers are encouraged to contact the library prior to their meeting if there is particular concern about a piece of equipment or other details of the space. Library staff will attempt to notify customers of any broken or missing equipment in the rooms before their meetings and to keep equipment listings up to date.These supplies must be returned at the conclusion of the meeting to avoid being charged for their replacement. Other supplies such as dry-erase markers and erasers can be requested from library staff at the location. Library staff are available to assist with use of this equipment upon request, and available equipment for each room is detailed within the library’s online meeting room reservation program. Most meeting rooms come equipped with projectors, screens and other audio-visual equipment.All catering arrangements are the responsibility of the group using the room. ![]() Customers may use a caterer of their choice or bring their own food/beverages. Kitchenettes with refrigerators and sinks are available at select locations, but no serving utensils or other catering equipment is provided, and food preparation must take place off-site. No candles or open flames of any kind are permitted. Prepared food and non-alcoholic beverages are allowed in meeting rooms.Notices and advertisements about the meeting must not imply CML sponsorship or endorsement of the group’s purpose or activities unless a formal partnership or co-sponsorship is in place. Notices and signs posted in the library announcing the meeting or directing attendees to the room must be approved by a library manager/supervisor at the location.CML reserves the right to cancel a meeting room reservation if the meeting’s attendees have not arrived within the first half hour after the reservation start time. Cancellations should be made as soon as possible to allow others to use the rooms.A customer is limited to five (5) reservations per month per location. Customers can reserve meeting rooms up to 90 days in advance.CML reserves the right to cancel meeting room reservations with less than twenty-four (24) hours’ notice due to acts of nature or situations warranting an emergency closing of a CML facility. CML reserves the right to cancel or change any meeting room reservation with twenty-four (24) hours’ notice if circumstances at CML so demand.The person reserving the room must accept the terms of this policy and take responsibility to see that all conditions of use are followed.Customers can view meeting room availability, reserve rooms and manage their reservations through the CML website or with the assistance of staff.An adult (18 years or older) must be present during any use of CML meeting rooms. The cardholder must be at least 18 years of age to reserve a meeting room. A library card is required for all meeting room reservations. Alcohol is prohibited in all CML locations, except as provided in the Private Events Policy. This includes the selling of goods and/or services, fundraising or accepting donations except as provided in the Private Events and Exhibits policies. Use of meeting rooms for financial gain is prohibited. Any fees for meeting room use are established through the Fees for Library Materials and Services policy. Columbus Metropolitan Library (CML) meeting rooms may be used by groups free of charge if the meeting occurs during the location’s normal hours of operation. ![]()
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